Hi guys! Today we talk about business!!! In this post I’ll teach you how to write a formal letter in Italian!
- a public office
- a business department
- the director of a company
- some university department
- a freelance professional
Usually we don’t know the person to whom we are writing, so the language is very formal and we always use the “Lei” form
Let’s see together an example of a formal letter in Italian!
The recipeint: on the top right of the sheet insert the header, or the recipient details of the letter-mail
If we write to a company or a pubblic office , we will use the following formula:
Spett.le + The name of the company “ → is the abbreviation of the word “Spettabile ” which means “respectable, esteemed”
For example :
Spett.le Villa Italia
Via Roma 181
In the next line we write the name of the l person to whom the letter is addressed using the formula:
“Alla cortese attenzione di …” + the name of the person
Before the name of the person we write also his title, for example “Avv. (avvocato) which means lawyer ; Ing. (ingegnere) which means engineer ; Dott. (dottore) which means doctor. If we do not know the title we can use: “Sig. – Sig.ra (signore – signora : Mr – Mrs)
Spett.le Villa Italia
Via Roma 181
Alla cortese attenzione del Sig. Esposito
Leave some blank lines and then you have to write
Oggetto: it is the object of your letter, so you have to write in few words
Oggetto: Rif. Vs lettera del 01.10.2015
If applicable, the reference is used to refer to an older document with the date and protocol number
Then you can begin the body of the letter , leave a line after the object and begin to write a letter. You wil lwrite directly to the person who will read it, using these formulas:
“Egr. (egregio) – Gent.le (gentile) – Gent. mo (gentilissimo) – Gent.ma (gentilissima) + the tile of the person or a simple Sig. – Sig.ra
We continue with an introductory phrase that contextualizes our communication, there can be different, depending on the situation:
→ “In risposta alla Sua / Vostra lettera – mail” : “In response to your / your letter – email” – if it is a response to a previous communication
→ “Come da accordi“, “Come anticipato via telefono / mail / fax“:”As agreed”, “As anticipated by phone / mail / fax” – if you had previously agreed on sending a letter – email
→ “In riferimento alla Sua / Vostra richiesta“: “I refer to your / As far as your request” – if it is responding to a request made earlier
→ “Con la presente si comunica quanto segue“: “I hereby state the following:”
Conclusion: you can conclude the letter with greetings like:
→ “In attesa di un Vostro riscontro / di una Vostra risposta, resto a disposizione per eventuali chiarimenti, porgo
Distinti / Cordiali saluti“: Looking forward to your response , I’m available for any questions, Yours / Sincerely
→ “Ringraziando per la cortese attenzione, colgo l’occasione per porgere i miei
Distinti / Cordiali saluti“: “Thanking you for your attention, I take this opportunity to extend my best regards
→ “Ringraziando anticipatamente per la disponibilità /collaborazione, porgo
Distinti / Cordiali saluti“: “Thanking you in advance for availability / collaboration, I offer my best regards
Take a look at my BUSINESS ITALIAN COURSE !
The Business Italian Course will develop your skillset and improve your confidence during presentations, meetings and contract negotiations.
The course is based on Business Communication lessons focused mainly on speaking and writing and listening, vocabulary, emphasizing the aspects related to the use of language in the workplace.
Do you have to afford a Business phone call?
Take a look at my italian video lesson about it !
I will teach you how to afford a business phone call, so you will have the chance to familiarize with the Italian words related to this situation and the business world in general.
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